Executive Assistant Internship
At the executive assistant department, you will work closely with other trainees from all departments to establish working relationships and contribute to the overall efficiency in EXTRAMUS. Your primary role in the department includes managing calendar including making appointments and prioritizing the most sensitive matters, aiding the CEO in supervising office duties. You will take part of activities which includes organizing meetings, including scheduling, sending reminders, taking record of attendance of all trainees and taking minutes of every meeting. Within the scope of these activities you will have the chance to test your knowledge of good organization skills and great time management skills without guidance which will place you above competitors in future job searched.
Below you can find all information about this job position at EXTRAMUS!
Name of employer: Extramus
Start Date: Available from September
Duration: 3 to 12 months
Commitment: Full-time
Language: English
Experience: Not required
Compensation: Assisting you in relocation to Italy and finding accommodation. No financial compensation!
Important: We can only host students that are currently studying in Europe and EU candidate countries, and the ones that can use the Erasmus traineeship program or that have scholarships. Please consider that our internship is unpaid.
- Reading, monitoring and responding to the manager’s email
- Answering calls and liaising with clients
- Planning and organizing meetings and events, also preparing required documents for them
- Preparing presentations and workshops
- Sourcing and ordering stationery and office equipment
- Preliminary drafting of correspondence on the manager’s behalf
- Delegating work in the manager’s absence
- Conducting research
- Verbal and interpersonal communication skills
- Excellent organization, time management, and prioritization skills
- Managing multiple tasks and projects with attention to detail and follow up
- Ability to work well in a team environment, along with being self-motivated and independent
- Problem solving, being open-minded and tolerant
- Experience in working on real projects with a challenging, friendly and international work environment
- Providing final report, job performance evaluation, completion certificate, and letter of recommendation
- Free Italian and English language courses
- Excursions and cultural activities
If you’ve read this far you’re probably interested in doing the internship with us, but it’s not enough! We are looking for people with high motivation and determination, with a spirit of initiative and desire. Here we don’t need people making photocopies or coffee!
